Sr. Executive Assistant - – Atlanta

This sr. executive assistant Position Features:

Priorities

Relieve management of administrative detail, all projects
Coordinate work flow
Update and chase delegated tasks to ensure progress to deadlines
Take initiative in managers absence
Keep projects on schedule
Maintain procedures manual to ensure consistent performance of routines
Communication

Compose correspondence/reports for own or managers signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests and put preliminary work in play
Process replies on own initiative or from bosses dictation or notes
Research, draft or abstract reports


Handle all inquiries within my capacity
Arrange "callbacks" to protect bosss time
Provide back-up materials for callbacks
Route calls elsewhere as needed
Do phone surveys/inquiries as needed
Appointments/Meetings

Maintain calendar; ascertain which events require bosss presence
Fix commitments to maximize bosss time efficiency; Allow decision/desk time
When boss chairs meetings:
-Prepare agenda in advance

-Arrange meeting facilities

-Act as recording secretary; prepare action minutes

Confidentiality

Perform to earn bosss full confidence
Assure discreet handling of all business
Visitors

Screen to control interruptions
Provide back-up data as needed
Arrange amenities as needed
As arranged, "rescue" boss from laggards
Schedule visits away from bosss area to protect priority/private tasks
Travel

Arrange travel through internal or outside agents
Arrange travel cash in advance
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after trip
Data Management

Improve/tighten storage/retrieval systems
Update and manage index

Set up "exception reporting" system to handle routines without supervision
Routinely re-order department supplies
Handle administrative detail, all projects
Seek greater role in projects within administrative and other areas of competence

Study and review company or department procedures
Recommend management action to improve standard operating procedures. Present comparisons on costs, risks, and benefits
Develop and test new procedures
Take part in any administrative meetings to assure secretarial follow-through
Take initiative on requests and inquiries of administrative nature, especially when bosses specialty is not administrative
Prepare and control administrative budgets

PLEASE NO PHONE CALLS. PLEASE EMAIL A COPY OF YOUR RESUME.


Apply Here
Salary: 25000 - 35000